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J-FASHION COMMUNITY EVENTS
URSA MAJOR SWAP MEET
SUNDAY, DECEMBER 8TH, 12 PM - 4 PM
SECONDHAND J-FASHION SALES
Looking for some great deals? Join us on Sunday, December 8th for the Ursa Major 2024 Swap Meet and shop for J-fashion items secondhand!
If you are interested in selling your items at the Swap Meet, please scroll down for more information about purchasing a table space.
Time: Doors open for badged shoppers at 12pm noon, and for non-badged shoppers at 2pm
Location: The Imperial Ballroom (located downstairs on the garden level of Hotel Kabuki)
Due to our limited capacity, we may ask shoppers to wait to enter until other shoppers leave in order to prevent overcrowding.
This is an all-ages event, and there is no specific dress code (i.e., J-fashion attire is NOT required for entry).
Private dressing rooms will be available for your shopping convenience.
The Swap Meet is reserved only for sales by registered Swap Meet sellers! We ask that attendees who have not purchased a table refrain from arranging their own sales inside the Imperial Ballroom during Swap Meet hours. Thank you for your cooperation and understanding.
Attendees and sellers must abide by the Ursa Major Code of Conduct. Any attendees or sellers found to be violating these rules (including but not limited to: loopholes, repeatedly ignoring staff, being disruptive, harassing sellers or buyers, etc.) may be asked to leave, such behavior may result in a ban from future Bay Area Kei events.
FREEBIE STATION
We will also provide a space where anyone attending may leave items they plan to give away for free. Both shoppers and sellers are welcome to take items left here. If you do leave anything at this table, we ask that you please retrieve any of your remaining items left at the end of the Swap Meet. Anything not claimed by the end of the Swap Meet will be collected by event staff and donated.
SWAP MEET SELLER INFORMATION
CLEANING OUT YOUR J-FASHION CLOSET?
Register for a Swap Meet table and sell your secondhand J-fashion items!
Please note that table space is very limited. After all available table slots are filled, you can still register for our waitlist to be notified of any cancellations or increased availability.
Sellers must show either a full weekend badge or a Sunday one-day badge at the door in order to set up.
Swap Meet Table on-sale date: September 28th (Saturday), 12 PM noon
Swap Meet Table price: $20
SWAP MEET TABLE REGISTRATION
You may share this table with one other person (i.e., maximum 2 people per table). If you are planning to share a table, please designate someone as the Primary Seller and submit ONE registration form under their name. (There will be a space to put a Secondary Seller Name, if applicable, at check out.) The full table amount will be charged to the Primary Seller. You may add a Secondary Seller's name to your order at a later date through your Eventbrite order.
All Swap Meet sellers, including Secondary Sellers, must show either a full weekend badge or a Sunday one-day badge at the door. For sellers looking to buy a one-day badge, the Registration table will be open on Sunday morning. Check out the Registration page for more information about badges.
Sellers who do not show or purchase a qualifying badge will be denied entry and will not receive a table refund.
TERMS OF SERVICE
Swap Meet sellers may start setting up at 10 AM on the day of the event (Sunday, December 8th).
A maximum of one small garment rack (approx. 3 feet wide) is allowed per table. We have exactly 4 garment racks available to rent for $10.00 as an add-on option. Otherwise, we are not providing garment racks OR hangers; please bring your own. Please be respectful of your fellow sellers' space!
Each table slot includes a 6-foot table, with additional room to set up one garment rack. Tables will have black linens.
No displays over 6 feet tall on the table or large free-standing displays on the ground. Please do not tape anything to the walls or table.
In order to be allowed in to set up, your name must be listed as either the Primary or Secondary Seller. No one else will be admitted before 12 PM.
All items must be secondhand or a very limited amount (15 items or less) of new with tag items per the occasional sales rules outlined below.
All items must be J-fashion garments, accessories, or brand novelty items. Indie brand items are allowed. No cosplay items or fangoods, please!
All items must be recently cleaned/laundered and be in at least fair condition. If we find items that are unsanitary, we may ask that you remove them.
Please note that sellers are responsible for their own garments. Bay Area Kei is not liable for any damage or theft to any sellers' items.
Each seller is responsible for their own terms of sale, and should be in accordance with state and local laws (see Legal Rules for Occasional Sellers below for more information.)
Legal Rules for Occasional Sellers:
This event is geared towards Occasional Sellers in San Francisco City & County. Per state law:
"A person who has cleared their garage of used items accumulated for their own use and who sells only those items would usually qualify as an occasional seller, provided they make sales no more than twice in a 12-month period. You are required to have a Seller’s Permit if you are selling (even temporarily) new, collectible or handcrafted items, or used items you have purchased for the purpose of reselling to others. You are not required to hold a permit if you are only making occasional sales, or selling products that are not taxable when sold at retail or selling on behalf of a section 6015 retailer (e.g. Avon, Tupperware, etc.). Additional information about Seller’s Permits can be found on the California Department of Tax and Fee Administration website."
CANCELLATION & REFUND POLICY
Cancellations may be made up to one day before the event. Eventbrite’s fees are non-refundable, so they will not be returned to the ticket buyer unless the event is canceled, or if the buyer requests a refund for a duplicate charge within 7 days of purchase. There are no transfers for this event.